Style Guide

Style Guide for Transcription

(Unless discussed otherwise)

 

Format:

    • 12pt font Times New Roman
    • Page number in top right hand corner     Ex: 2 of 16
    • Details of the file are recorded at the beginning and end of the file in all caps (as follows):

PROJECT:

DESCRIPTION:

FILE NAME:

DATE COMPLETED:

TRANSCRIBED BY:

END OF AUDIO:

END OF FILE:

    • Timestamps are included at intervals of approximately 30 seconds. Other options to consider 15 seconds, 45 seconds, 1 minute, or by speaker.
    • Each speaker is labeled by names or labels provided, or by speaker number, such as Speaker1, Speaker2.

 

Transcription Language:

Ellipses ( … ):  An ellipses is explanation used when a speaker diverts from their thought, but the information is necessary to continue the thought or flow. The sentence following the ellipses will start with a lowercase word if the sentence is continued, and it will begin with an uppercase word if an entirely new sentence begins.

Dashes ( – ):  A dash in the middle or at the end of a word is used when a speaker is abruptly cut off by another speaker or some other external event.

[inaudible timestamp] ex. [inaudible 00:05:47] – Used when a word or phrase simply cannot be deciphered. Used only for extreme cases.

[crosstalk timestamp] ex. [crosstalk 0:24:30] – Used when speakers are talking over one another, and there is audio that can no longer be deciphered.

[name/word timestamp] ex. [Sara 00:02:11]- Used for unknown spelling of words or names that are not provided.